Call to Order: (Note: This meeting had been scheduled for May 16th, but moved to May 23rd due to conflicting schedules). LCCCCTA Committee Secretary Mike Null, in the absence of President Robinson and VP Lear, called the meeting to order at 5:40 PM. Members in attendance included Glenn Hunter, Nelson Rivera, Joe Hinkle, Richard Johnson, Adam Crocker, and Mike Null. Also in attendance was George English, USTA Florida Representative (from Tallahassee).
Approval of Minutes: Minutes of the meeting held April 18, 2016 were previously distributed by email. Motion by G. Hunter to approve the minutes as presented, seconded by R. Johnson; motion carried unanimously.
President Robinson had previously distributed the Agenda for this meeting that included a proposed Budget for the 2016 Fiscal Year. It included: Estimated Income--$1,000.00 and Estimated Expenses as—Government & Professional fees--$300.00; Supplies--$300.00; Promotion--$400.00.
Motion by R. Johnson to approve the Budget for 2016, seconded by G. Hunter; motion carried unanimously.
R. Johnson reported that he had filed the 990EZ form with the IRS on behalf of the LCCCTA.
J. Hinkle reported that he had filed the Florida State Sales Tax Exemption on behalf of the organization and now waiting on the certificate that will provide the exemption number.
J. Hinkle reported that he is in the process of filing the Registration form with the USTA.
J. Hinkle reported that he had secured a debit card from First Federal Bank of Florida in the name of LCCCTA. As treasurer, he is the keeper of the debit card. He provided the card number to A. Crocker for purpose of remitting payment for the web site domain name registration.
J. Hinkle reported that we currently have $1,030.00 on deposit.
Mr. Hunter gave an update regarding the tennis facility planning from both the County and the TDC. He indicated the LCCCTA will need to give a presentation on the proposed facility plan before the TDC on May 25th. Mr. Hunter also stated that due to his employment guidelines, he has been instructed to only serve in an advisory capacity not in a leadership capacity with the LCCCTA.
Web Site and Facebook: A. Crocker indicated he would complete the registration of the website domain names later this evening. These will include:
· “lakecitycolumbia.tennis” and “lccta.com”
G. Hunter will send A. Crocker an electronic file of the proposed court drawing so that it could be added to the web sites.
J. Hinkle believes the membership to date to be in excess of 300.
A. Crocker will send R. Johnson an electronic file of the LCCCTA approved logo. R. Johnson has agreed to provide a small supply of envelops and letterhead for LCCCTA at no cost to the organization. J. Hinkle announced that the LCCCTA banner has been placed on display at the Tennis Forever Academy.
Next Meeting: Mr. Null announced the next meeting date for June 20, 5:30 PM.
There being no further business, the meeting was adjourned at 7:10 PM.
There being no further business of both organizations, the meeting was adjourned at 7:05 PM.